STEM CARIB 2017 • October 10-13, 2017 • UCCI, Grand Cayman, Cayman Islands Home  UCCI  Contact Us
STEM Carib Conference
October 10-13, 2017

Registration Questions?

Find answers to your registration-related questions on this page.

Have a question that is not answered here? Please Contact Us and we will be pleased to assist you.

 

 

 

REGISTRATION FAQs

Frequently Asked Questions:

What are the registration fees for this year's conference?
What is included in my registration fee?
How can I qualify for the discounted student rate?
How can I qualify for complimentary senior registration?
How can I qualify for the discounted "early-bird" registration rate?
What methods of payment are accepted?
Is it safe to pay with my credit card online?
May I reserve a seat in a specific breakout session?
What is the cancellation policy?
May I send a colleague in my place if I am no longer able to attend?
How do I make changes to my existing registration?
I am unable to register online. Is there a paper registration form?
Up until what date may I register for the conference?
How do I know if I completed the online registration form successfully?
I have a question that is not answered here - where I can find an answer?

 


What are the registration fees for this year's conference?

Please visit the Registration Fees section of this website to view all of the registration fees for this year's conference.

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What is included in my registration fee?

If you purchase a FULL CONFERENCE PASS, your registration fee includes:

  • admission to all sessions (Tue-Fri)
  • welcome reception (Tue)
  • refreshment breaks (Wed-Fri)
  • lunches (Wed-Fri)
  • conference kit

If you purchase one or more ONE-DAY PASS(ES), your registration fee includes:

  • admission to all sessions (only for day/s purchased)
  • welcome reception (Tue)
  • refreshment breaks (only for day/s purchased)
  • lunches (only for day/s purchased)
  • conference kit

If you qualify for a COMPLIMENTARY registration (Public School Teachers and Seniors 60+), your registration includes:

  • admission to all sessions (only for day/s registered)
  • welcome reception (Tue)
  • conference kit
  • your registration does NOT include lunches or refreshment breaks; you may purchase a meal ticket at a cost of CI $20/day (which provides access to lunch and refreshment breaks for the day/s purchased)

If you are an OVERSEAS attendee, your registration also includes:

  • a shuttle between the hotel and the conference venue each day of the conference (Tue-Fri)

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How can I qualify for the discounted student rate?

Students with valid student ID may register for the conference in the "student" category. When registering online, please select "student" as the registrant type -- you will then automatically receive the discounted student rate during the registration process. You will be asked to show your valid student ID upon check-in at the conference.

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How can I qualify for complimentary registration?

Registration is complimentary for Public School Teachers and Seniors (60+). When registering online, please select "public school teacher" or "senior" as the registrant type -- you will then automatically receive complimentary registration during the registration process. It is important to complete the ENTIRE registration process online, so that you will be properly registered for the conference (even if no payment is required).

Please note that complimentary registration does NOT include meals at the conference. You may purchase meal passes at an additional cost of CI $20/day during the registration process (which will entitle you to lunch and refreshment breaks on the day for which you purchase the meal pass). You may be asked to show ID upon check-in at the conference.

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How can I qualify for the discounted "early-bird" registration rate?

In order to qualify for the discounted "early-bird" registration rate, you must register for the conference by no later than September 15, 2017. When registering online, the system will automatically apply the discounted "early-bird" rate if you register up to and including September 15th. If you register online after September 15th, the system will automatically apply the full registration rate.

If you are unable to register online and wish to register by completing the printable registration form (PDF), your completed form with payment must be received by UCCI by September 15th in order to qualify for the discounted "early-bird" registration rate.

Please note there is no "early-bird" discount for single-day registrations (only for full-conference passes) or meal passes.

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What methods of payment are accepted?

You may pay for your conference registration fees using any of the following methods of payment:

1. Credit Card (VISA, MasterCard, American Express, Diner's Club, Discover)

When registering online, you will have the option of paying by credit card during the payment portion of the registration process. All credit card payments will be processed in USD's (and all rates shown during the online registration process are clearly shown in USD's).

Charges will appear on your credit card statement as: ACT-STEM 2017 Conference.

2. Wire Transfer

Should you wish to pay for your conference registration fee by wire transfer, please select "Wire Transfer" as your payment method during the online registration process.

Please be sure to pay in USD's (you will see the total amount owing in USD's when you complete the online registration process and receive the onscreen and email registration confirmation and invoice). Please be sure to provide all of the following details to your bank in order to complete the wire transfer successfully:

PAY TO: J.P. Morgan Chase
1 Chase Manhattan Plaza
New York, N.Y. 10081  U.S.A.

Swift: CHASUS33
ABA # 021 0000 21
F/C: Royal Bank of Canada, Grand Cayman
A/C # 001 1 153 103 Swift: ROYCKYKY
For further credit to The University College of the Cayman Islands
A/C # 2021061

If you have any questions, please contact:
UCCI Administration – Accounts Department (1-345-623-8224)

Please note that your conference registration will NOT be complete until payment is received by UCCI. In order to qualify for any discounted "early-bird" fees, please be sure your payment is received by UCCI by the early-bird deadline.

3. Local Bank Transfer

If you have a local (Cayman Islands) bank account with Cayman National or Royal Bank of Canada, you may pay via internal bank transfer by selecting "Local Bank Transfer" as your payment method during the online registration process.

When completing the internal bank transfer through your local online bank account, you MUST include the following details:

PAYEE: select "UCCI" as the payee
REFERENCE: write "STEM Carib 2017" in the reference field

When paying by internal bank transfer, please be careful to pay the correct amount owing for the currency you are using. When you complete the online conference registration process, you will receive an onscreen confirmation, as well as a confirmation by email and a link to an invoice showing your balance owing. These amounts will all be shown in USD's. Should you wish to pay in CI by Local Bank Transfer, please refer to the registration fees shown in CI on this website to ensure you are paying the correct amount.

Please note that your conference registration will NOT be complete until payment is received by UCCI. In order to qualify for any discounted "early-bird" fees, please be sure your payment is received by UCCI by the early-bird deadline.

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Is it safe to pay with my credit card online?

Yes! We use RegOnline to process our online registrations, including processing all online credit card payments for this conference. The level of security offered by RegOnline is in line with the level of security maintained by banks and financial insitutations:

RegOnline is certified as a PCI Level One compliant service provider. This level of compliance, most often associated with banks and financial institutions, means that our system security has been thoroughly reviewed and certified by Visa, and that we have met or exceeded their rigorous standards for transaction and system security.

This level of security actually offers you MORE protection than using your credit card to pay for purchases in person (e.g. in stores and restaurants), where your credit card is out of your sight for a period of time.

RegOnline is a global software company, providing online registration and attendee management solutions for more than 6 million registrants and 100,000 events around the world. 

For more than 10 years, RegOnline has been acclaimed by event organizers for its innovative software platform that is both feature-rich and easy to use. Today, RegOnline is the registration platform of choice for thousands of event organizers, ranging from small independent meeting planners to large universities and Fortune 100 companies. 

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May I reserve a seat in a specific breakout session?

Seating at all STEM Carib sessions is general (not reserved) seating, available on a first-come, first-served basis. You are not required to pre-register for particular breakout sessions (instead, you may attend whichever breakout sessions you prefer at the time of the conference).

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What is the cancellation policy?

All cancellation requests must be received in writing (please send your request via email to: events@ucci.edu.ky). Cancellations received in writing by September 29, 2017 will receive a full refund, less a CI$10 administration fee. Cancellations received after September 29, 2017 will NOT receive a refund. There will be no refunds for no-shows or late arrivals. Substitutions are permitted (i.e. if you are unable to attend the conference, you may choose to send a colleague in your place, rather than cancelling your registration).

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May I send a colleague in my place if I am no longer able to attend?

Yes! Substitutions are permitted (i.e. if you are unable to attend the conference, you may choose to send a colleague in your place, rather than cancelling your registration).

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How do I make changes to my existing registration?

Should you wish to update your contact information, email address or make changes to your registration selections, please return to the online registration form and click on the "View or Change Your Exisiting Registration" link. You will then be asked to enter the email address you used when you registered online for the conference, along with the password you created at that time. This will give you access to your registration record.

Registration for the conference will close on October 6, 2017; after this date, changes will no longer be accepted.

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I am unable to register online. Is there a paper registration form?

Yes, please visit the Register Now section of this website to download a printable PDF registration form (or to find the link to the online registration form).

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Up until what date may I register for the conference?

Registration for the conference will close on October 6, 2017. After this date, you may register on-site at the conference by visiting the registration desk during conference hours (space permitting).

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How do I know if I completed the online registration form successfully?

Upon completion of the online registration process, you will receive an onscreen confirmation (stating "Your Registration is Complete", as well as an email confirmation of your registration (sent to the email address you provided at the start of the registration process).

From the onscreen confirmation page (and from the email message), you will be see a link for your invoice/receipt, allowing you to print a receipt showing the amount you paid and/or print an invoice showing your balance owing.

If you do not think you completed the online registration process successfully, please return to the online registration form and click on the "View or Change Your Exisiting Registration" link. You will then be asked to enter the email address you used when you started the online registration process, along with the password you created at that time. This will give you access to your registration record (if your registration is not complete, you will then have an opportunity to complete the process).

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I have a question that is not answered here - where I can find an answer?

Please feel free to contact us with any other questions you might have.

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